Guidelines

Confirmation/Contract

After you have reserved a date for your meeting, conference or convention, a confirmation/contract will be sent to you. To ensure the success of your event, please review all details, including menu selection, room arrangements, estimated number of attendees and any other specific requirements. Return the confirmation/contract to us, with your signature of acceptance and the required deposit. The deposit is non-refundable should you cancel.

Guarantee of Attendance

A final count is the responsibility of the client, and is required three (3) business days prior to the function date. This number will be considered a guaranteed number for attendance, not subject to reduction. If the actual number of attendees is greater than the guarantee, the client will be invoices for the additional guests.

Payment

Unless prior arrangements have been made, payment is required following your event. We accept all major credit cards, cash, money order or check. An 18% service charge, taxable by Wisconsin law, and 5% Wisconsin sales tax will be applied to all costs related to your event. If you are tax exempt, a copy of your Wisconsin tax-exempt status is required for our files, and should be submitted to us prior to the scheduled function.

Food and Beverage Service

All federal, state, and local laws with regard to food and beverage purchase and consumption will be strictly enforced. Therefore Liberty Hall will not serve alcoholic beverages to anyone under legal drinking age or to any person considered under the influence of alcohol. Wisconsin State Statute 125.36 prohibits beverages to be carried into the facility.

The Wisconsin Administrative Health Code (DHS and SS196.07) prohibits serving any food or beverage on the premises that was not purchased from Liberty Hall. The Code also prohibits any food or beverage from being removed from the premises following the event.

Decorating

No staples, tacks or adhesives are allowed on the ceilings, walls or doors. No banners or signs are to be hung from the ceiling or affixed to the walls. The client is responsible for any damage to the premises by attendees or outside groups contracted by the client.

Entertainment

Should you have entertainment at your event, please provide contact information to Liberty Hall three (3) business days prior to the function date. On the day of the event, your entertainer is required to unload and load any equipment through doors specified by Liberty Hall staff.

Meeting Room Assignments

All meeting and conference rooms are assigned by guaranteed number of attendees, as well as food and beverage requirements. Liberty Hall reserves the right to assign the facilities most suited to the size and type of function being held.

Personal Property

If you are shipping materials for your event, packages should be clearly labeled with the contact name and date of the function. Liberty Hall does not assume responsibility for damage or loss.

"The evaluations from the participants rated the facility and food as excellent. In addition, many commented on the helpfulness and friendliness of the staff. I couldn't agree more."

"You folks outdid yourselves! Everything went like clockwork and in a professional fashion!"

"Thank you and your great staff for making our training event so successful!"

"Your staff has earned our praise and thanks for the helpful manner they bring to set-up and serving. They attend to every last-minute detail or request graciously."

"Even though we come anticipating a great meal, you manage to exceed our expectations every time!"